Businesses have to protect their company data as closely as they protect their bank accounts. Threats by scammers and hackers to obtain this data are getting more devious every day. Businesses, no matter how large or small, need to be aware of their tactics in order to train their employees to deal with them.
Information storage
Company laptops contain a lot of information. This includes private company information, personal financial information, and information on the business’s clients.
The possibility that these laptops will be hacked or stolen means that this information is vulnerable. Many employees do not lock their laptops in their desks when they leave or secure them with highly effective passwords.
Many of these computers are simply lying around waiting to be stolen, sometimes with the password written down close by. These computers put the entire company, including every client and employee, at risk.
This is why it’s more important than ever to adopt a laptop security policy. Here’s how to do it.
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Lock laptops with a secure password when not in use.
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Be careful not to leave the laptop in your car, which can easily be broken into.
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Do not leave your company laptop unsupervised.
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When you’re not using it at all, lock it in your desk or keep it in a bag on your person.
These four steps seem simple, but they are crucial to keeping tabs on your company laptop and all its sensitive information. It only takes one theft to put the entire company at risk.
Digital threats
Having the computer physically stolen is not the only threat to company safety presented by your employees’ laptops.
Many scams exist that threaten to use your technology against you by tricking your employees into handing over company money or information or inviting software onto the company’s mainframe that puts its data at risk.
High-end laptop rentals in Australia or whichever country you’re based in come equipped with many modern conveniences in terms of software and hardware that prevent scammers, to a certain extent. However, the most effective cautionary measure is employee awareness.
Therefore, here are a few of the most significant digital threats out there today.
Malware
Malware is a type of software that preys on businesses. Scammers will begin by sending an employee an email and persuading them to click on it.
The website this email will take them to will appear legitimate and either ask them to download a file, update software, or take advantage of an offer. Once they do this, the malware can get onto the company's mainframe.
This allows the software to see the employee laptop’s activity or even to steal its files. This can result in stolen financial information, employee and client information, or sensitive business documents.
Train your employees in using caution when looking through emails from unknown senders. Advise them to never download files or accept unsolicited offers on company computers.
Phishing and Whaling
These scams are so named because they lure employees in with bait. The bait is in the form of a document that looks like it’s from corporate, or an email containing what is deemed critical business or legal information.
The phishing begins when the target (in this case, often an administrator of some kind), inputs company information into a response to this email. This information can then be used to access company computers and steal data.
Overpayment scams
These scams can jeopardize your business by taking advantage of your employees and stealing your money right from their laptops. The scam begins with an overpayment for your company’s product or service, which is then requested back in the form of a refund.
Employees unaware of this scam may accept the payment on the company’s behalf and refund the overage to the client by the method of their choosing – often a direct money transfer through a company like Western Union.
The scam doesn’t become apparent until the check or charge bounces and the overage payment is lost forever.
The Takeaway
Whether laptops threaten to be stolen or hacked into, the common element of all company break-ins through employee technology is employee negligence.
Training your employees to prepare for these threats by keeping their laptops on them at all times and secure with passwords, and remaining aware of potential digital scams that are out there can keep your company data safe.
Prevent the possibility of online threats jeopardizing your company and client information by promoting your employees’ awareness of these tactics.
Online Threat Alerts Security Tips
Pay the safest way
Credit cards are the safest way to pay for online purchases because you can dispute the charges if you never get the goods or services or if the offer was misrepresented. Federal law limits your liability to $50 if someone makes unauthorized charges to your account, and most credit card issuers will remove them completely if you report the problem promptly.
Guard your personal information
In any transaction you conduct, make sure to check with your state or local consumer protection agency and the Better Business Bureau (BBB) to see if the seller, charity, company, or organization is credible. Be especially wary if the entity is unfamiliar to you. Always call the number found on a website’s contact information to make sure the number legitimately belongs to the entity you are dealing with.
Be careful of the information you share
Never give out your codes, passwords or personal information, unless you are sure of who you're dealing with
Know who you’re dealing with
Crooks pretending to be from companies you do business with may call or send an email, claiming they need to verify your personal information. Don’t provide your credit card or bank account number unless you are actually paying for something and know who you are sending payment to. Your social security number should not be necessary unless you are applying for credit. Be especially suspicious if someone claiming to be from a company with whom you have an account asks for information that the business already has.
Check your accounts
Regularly check your account transactions and report any suspicious or unauthorised transactions.
Don’t believe promises of easy money
If someone claims that you can earn money with little or no work, get a loan or credit card even if you have bad credit, or make money on an investment with little or no risk, it’s probably a scam. Oftentimes, offers that seem too good to be true, actually are too good to be true.
Do not open email from people you don’t know
If you are unsure whether an email you received is legitimate, try contacting the sender directly via other means. Do not click on any links in an email unless you are sure it is safe.
Think before you click
If an email or text message looks suspicious, don’t open any attachments or click on the links.
Verify urgent requests or unsolicited emails, messages or phone calls before you respond
If you receive a message or a phone call asking for immediate action and don't know the sender, it could be a phishing message.
Be careful with links and new website addresses
Malicious website addresses may appear almost identical to legitimate sites. Scammers often use a slight variation in spelling or logo to lure you. Malicious links can also come from friends whose email has unknowingly been compromised, so be careful.
Secure your personal information
Before providing any personal information, such as your date of birth, Social Security number, account numbers, and passwords, be sure the website is secure.
Stay informed on the latest cyber threats
Keep yourself up to date on current scams by visiting this website daily.
Use Strong Passwords
Strong passwords are critical to online security.
Keep your software up to date and maintain preventative software programs
Keep all of your software applications up to date on your computers and mobile devices. Install software that provides antivirus, firewall, and email filter services.
Update the operating systems on your electronic devices
Make sure your operating systems (OSs) and applications are up to date on all of your electronic devices. Older and unpatched versions of OSs and software are the target of many hacks. Read the CISA security tip on Understanding Patches and Software Updates for more information.
What if You Got Scammed?
Stop Contact With The Scammer
Hang up the phone. Do not reply to emails, messages, or letters that the scammer sends. Do not make any more payments to the scammer. Beware of additional scammers who may contact you claiming they can help you get your lost money back.
Secure Your Finances
- Report potentially compromised bank account, credit or debit card information to your financial institution(s) immediately. They may be able to cancel or reverse fraudulent transactions.
- Notify the three major credit bureaus. They can add a fraud alert to warn potential credit grantors that you may be a victim of identity theft. You may also want to consider placing a free security freeze on your credit report. Doing so prevents lenders and others from accessing your credit report entirely, which will prevent them from extending credit:
- Equifax
- Experian
- TransUnion
Check Your Computer
If your computer was accessed or otherwise affected by a scam, check to make sure that your anti-virus is up-to-date and running and that your system is free of malware and keylogging software. You may also need to seek the help of a computer repair company. Consider utilizing the Better Business Bureau’s website to find a reputable company.
Change Your Account Passwords
Update your bank, credit card, social media, and email account passwords to try to limit further unauthorized access. Make sure to choose strong passwords when changing account passwords.
Report The Scam
Reporting helps protect others. While agencies can’t always track down perpetrators of crimes against scammers, they can utilize the information gathered to record patterns of abuse which may lead to action being taken against a company or industry.
Report your issue to the following agencies based on the nature of the scam:
- Local Law Enforcement: Consumers are encouraged to report scams to their local police department or sheriff’s office, especially if you lost money or property or had your identity compromised.
- Federal Trade Commission: Contact the Federal Trade Commission (FTC) at 1-877-FTC-HELP (1-877-382-4357) or use the Online Complaint Assistant to report various types of fraud, including counterfeit checks, lottery or sweepstakes scams, and more.
- Identitytheft.gov: If someone is using your personal information, like your Social Security, credit card, or bank account number, to open new accounts, make purchases, or get a tax refund, report it at www.identitytheft.gov. This federal government site will also help you create your Identity Theft Report and a personal recovery plan based on your situation. Questions can be directed to 877-ID THEFT.
How To Recognize a Phishing Scam
Scammers use email or text messages to try to steal your passwords, account numbers, or Social Security numbers. If they get that information, they could get access to your email, bank, or other accounts. Or they could sell your information to other scammers. Scammers launch thousands of phishing attacks like these every day — and they’re often successful.
Scammers often update their tactics to keep up with the latest news or trends, but here are some common tactics used in phishing emails or text messages:
Phishing emails and text messages often tell a story to trick you into clicking on a link or opening an attachment. You might get an unexpected email or text message that looks like it’s from a company you know or trust, like a bank or a credit card or utility company. Or maybe it’s from an online payment website or app. The message could be from a scammer, who might
- say they’ve noticed some suspicious activity or log-in attempts — they haven’t
- claim there’s a problem with your account or your payment information — there isn’t
- say you need to confirm some personal or financial information — you don’t
- include an invoice you don’t recognize — it’s fake
- want you to click on a link to make a payment — but the link has malware
- say you’re eligible to register for a government refund — it’s a scam
- offer a coupon for free stuff — it’s not real
About Online Threat Alerts (OTA)
Online Threat Alerts or OTA is an anti-cybercrime community that started in 2012. OTA alerts the public to cyber crimes and other web threats.
By alerting the public, we have prevented a lot of online users from getting scammed or becoming victims of cybercrimes.
With the ever-increasing number of people going online, it important to have a community like OTA that continuously alerts or protects those same people from cyber-criminals, scammers and hackers, who are every day finding new ways of carrying out their malicious activities.
Online users can help by reporting suspicious or malicious messages or websites to OTA. And, if they want to determine if a message or website is a threat or scam, they can use OTA's search engine to search for the website or parts of the message for information.
Help maintain Online Threat Alerts (OTA).